Operations Administrative Assistant

This job is on-site 4 days per week in Fulton, Maryland. 

About the Job: As Enveil continues to grow, we need an experienced Operations Administrative Assistant to support the CEO and Executive Leadership Team (LT) on a daily basis. The Leadership Team (LT) includes the Chiefs, VP of Sales; plus the Director PeopleOps. This position is an exciting opportunity to join a high-growth, fast-paced, start-up tech company with an amazing culture and people-focused values. The Operations Administrative Assistant is distinguished by its responsibility for providing high-level confidential administrative support to management across a variety of activities. You have good judgment and value discretion; you know you are a direct reflection of the culture of the company.

What You Will Get to Do: On a typical day, you will be supporting a range of activities that have a direct impact on our company. You will provide a broad range of operations administrative support functions, including:

• Manage the calendars of the CEO, the Chiefs and VP Sales; maintain the corporate and conference room calendars. Resolve calendar conflicts and manage other operational requests
• Manage the workflow and scheduling of job interviews in support of the Director, PeopleOps
• Coordinate, maintain and create various events for the company, including weekly office-wide lunches, and Quarterly Business Reviews (QBRs) 
• When needed, format proposal documents using consistent templates
• Increase engagement and employee morale. Build strong internal and external relationships.
• Maintain and continually develop a solid understanding of organizational operations, policies, and procedures to better anticipate upcoming needs and requests
• Purchase and initiate payments for office supplies, equipment, and maintain inventory
• Make travel arrangements for the CEO and LT as needed
• Maintain a variety of files and records, including confidential and time sensitive materials. 
• Gather, enter, obtain signatures, update data to maintain departmental records and databases, as appropriate.
• Respond to routine external correspondence and telephone inquiries using good customer service behaviors.
• Ensure that the office has a welcoming, neat and tidy appearance, including the kitchen, main areas, conference rooms, etc.
• Negotiate corporate rates for hotels, and other corporate expenses as needed.
• Coordinate the repair and service of office equipment as needed.

What you'll need to succeed:

• US Citizenship is required for this role. 
• HS Diploma and a valid driver’s license
• Working knowledge of Mac OS, Google and Slack.
• Significant experience (8-10+ years) supporting Operations
• Impeccable organizational skills.
• Excellent time management skills with the ability to prioritize work.
• Excellent attention to detail.
• Strong communication skills, both verbal and written.
• A professional, welcoming and warm demeanor that is reflective of the Company’s culture and values.
• A service-oriented mindset.
• The drive and flexibility needed to be successful in a startup environment.

 Benefits of working at Enveil

• Flexible working hours. This position is on-site for 4 days per week with one flexible work-from-home day.
• 5 Weeks of PTO/Week between Christmas Eve and New Years off/2 weeks sick
• 6-8 Weeks of Parental Leave/2 Weeks of Bonding Leave
• Stock Options
• Top-quality Medical, Dental, and Vision Insurance
• 401(k) with matching contributions and FSAs

Salary - $65,000 - $80,000 depending on experience and qualifications